Cataloging & Technical Services Librarian, full-time, ArtCenter College of Design Library, Pasadena, CA

ArtCenter College of Design Library is searching for an experienced Cataloging & Technical Services Librarian to join our team.

Job title: Cataloging & Technical Services Librarian
Reports to: Director, Collections and Systems
Supervises: Assistant Cataloger, student workers
FLSA status: Exempt
Salary grade: 9
Salary range: $62,400 - $75,000

Job Summary

Responsibilities include creating and maintaining access to print, electronic, and multimedia format material, serving as the primary contact to OCLC, and working closely with the department on ILS maintenance. As a part of the Collections & Systems department, this position oversees the Assistant Cataloger, student workers, and occasional interns or temporary catalogers. Helps develop and administer cross-departmental strategic projects such as implementing new catalog-related technologies and creating efficient workflows. Manages projects and trains staff.


  • MLS/MLIS from an ALA accredited program
  • Thorough knowledge of electronic and traditional cataloging, classification, and authority control, as well as current standards, trends, and emerging technologies in collections management
  • At least 3 years post-MLS cataloging and technical services experience in an academic, special, or public library and a minimum 1 year supervisory experience
  • Innovative and tech-savvy with strong problem-solving skills and an aptitude for troubleshooting
  • Collaboration skills, demonstrated success working on teams, and willingness to share expertise with colleagues
  • Demonstrated experience organizing or managing projects, balancing priorities, and setting and meeting deadlines
  • Proficiency in data analysis and manipulating data using tools such as Excel and MarcEdit
  • Excellent written and oral communication and interpersonal skills
  • Detail-oriented and highly organized
  • Forward thinking and able to adapt and learn new skills
  • Commitment to user-centered library services
  • Ability to establish and maintain effective working relationships, and a demonstrated commitment to diversity
  • Awareness of the role of knowledge systems in systemic oppression, remediation of institutional biases inherent in cataloging and metadata, and collection assessments of diverse cultures and perspectives

Preferred Qualifications

  • Academic library experience with subject knowledge of art and design
  • Experience with Innovative Interfaces’ Sierra ILS, OCLC Connexion Client and Collection Manager, ClassWeb
  • Technical services skills such as FTP, scripting, and querying data with regular expressions and/or SQL
  • Experience with batch loading, editing, and deleting of catalog records
  • Ability to work in a fast-paced library environment with changing priorities

Essential Functions

Bibliographic Technical Services — 35%

  • Perform and advise on data migration, harvesting, and syncing projects for discovery services, catalog enhancements, institutional repositories, etc.
  • Provide expertise regarding innovations and trends relating to the discovery and access of library materials and proactively work in partnership with departmental staff to improve access and workflow efficiencies
  • Refresh and maintain OCLC holdings data to include the full cycle of creation, updating and deletion based on library holdings
  • Manage conversion projects such as Dewey to LC Classification, and AACR2 to RDA
  • Automate manual processes through use of schedulers and/or APIs
  • Direct batch loading and deleting activities, global editing of local bibliographic and metadata records, and maintenance and creation of record load profiles and cataloging templates
  • Problem solve and troubleshoot technical issues
  • Assist with installation, integration, migration and implementation of library software
  • Provide technical guidance with data querying and automation of processes for library staff

Cataloging — 25%

  • Perform original, complex adaptive, and copy cataloging in all formats and maintain records for library materials to facilitate access and discovery
  • Catalog materials in a variety of subject areas focusing on art and design through use of the integrated library system and standards for classification and subject terminology
  • Create authorities by individual downloads from OCLC or originally; work to convert legacy non-OCLC/LCSH authorities to these forms; follow national standards along with customized departmental standards
  • Provide expertise in the areas of cataloging and serials to library staff

Maintaining Data Integrity — 20%

  • Responsible for oversight of all aspects of record quality, authority control, and catalog integrity
  • Assess metadata accuracy, ensure records meet local and national standards, and remediate problems
  • Perform regular maintenance of metadata to keep up with changes in standards, formats, shifting collections, vendor platforms, as well as improving user experience
  • Assist in inventory projects and the ongoing deselection or storage of the collection
  • Integrate records with storage retrieval and shared print program ensuring metadata linking across platforms
  • Develop training materials and documentation for library staff in the application of metadata standards and cataloging policy and procedures, workflows, and local practice on wiki and document-sharing sites

Supervision — 10%

  • Supervise one full-time assistant cataloger
  • Train, schedule, and supervise student workers and interns assisting with cataloging and book processing
  • Manage workflows and projects using cloud-based project management platform
  • Collaborate with the department to develop goals, priorities, policies, and procedures

Statistics and Data Analysis — 5%

  • Provide assistance with GreenGlass collection analysis
  • Query data and gather statistics for analysis, reporting, surveys, and evidence-based decision making
  • Facilitate analytic reporting from various systems and use a variety of software tools for the extraction, manipulation, and visualization of data for use by various systems

Miscellaneous Job Functions — 5%

  • Maintain current knowledge of technology, collection management, and metadata emerging trends and best practices in academic libraries via professional communications and continuing education
  • Maintain memberships and active involvement in applicable professional organizations
  • Perform related duties as assigned to meet departmental, library, and institutional priorities, goals, and objectives
  • May be assigned special projects related to the Library as needed
  • Serve on college-wide committees

Apply: Cataloging & Technical Services Librarian